STFC
Organisation STFC
Organisation Detail Science and Technology Facilities Council
Reference Number IRC254451
Location Swindon See on Map
Salary £25198 - £27390
Date Posted 20 July 2020
Grade UKRI-Band C
Contract Type Open Ended
Hours Full Time
Closing Date 18 August 2020
Interview Date




Brief Description


Detailed Description/About the role

Salary: £25,198 to £27,390 per annum
Grade: UKRI Band C
Contract Type: Open-Ended (Permanent)
Hours: Full Time (Job share applications welcome)
Closing Date: 18th August 2020

This is a new role as part of the UKRI Cross-cutting Infrastructure Team. As an Infrastructure Project Support Administrator, you will reach out to key stakeholders across UKRI and externally in order to build connections and promote Infrastructure Team activities.

You will help the Infrastructure Team to manage its workload through providing administrative support across a range of areas including stakeholder engagement, project support, meeting and event management, and team planning activities.

The UK spends approximately £7Bn on research and innovation infrastructure each year, over £1Bn of this through UKRI. The objective of the UK Research and Innovation Infrastructure Roadmap Programme was to create a long-term (until approximately 2030) research and innovation infrastructure roadmap based on an understanding of existing UK infrastructure (and key international facilities in which the UK participates), future needs (research, economic and social) and resulting investment priorities.

We have recently published our reports which set out potential opportunities and current UK capabilities and planning for the implementation and prioritisation phase of the work which is tied closely to wider UKRI strategy and spending planning. The UKRI Cross-cutting Infrastructure Team will lead on implementation of UKRI wide activities including the prioritisation of investment in large scale infrastructure beyond the delegation of individual Councils. This could be new infrastructure, major upgrades, expansion of existing infrastructure or decommissioning (where this has significant cost). The precise level of funding will be subject to forthcoming spending reviews and budget allocations but in recent years has been of the order of £0.5Bn.

Further details of the Programme can be found on the UKRI website (www.ukri.org).

Responsibilities:

  • Maintain and update critical team planning resources and project control documentation, such as project plans, RAID logs, communication plans etc.
  • Support internal and external stakeholder engagement activities to identify and map stakeholder opportunities and emerging relationships, as well as arrange and take the formal record of key meetings, events and team activities
  • Establish good working relationships across UKRI including UKRI finance, UKRI Project Management Office and each of the nine Councils to promote wider team activities
  • Lead mailbox management for the team’s shared mailboxes including monitoring and responding to email requests
  • Support the organisation and administration of internal and external meetings, workshops and events through arranging video conferencing, venue bookings, catering and logistics
  • Create and distribute meeting agendas and papers through collating and organising key information, as well as noting actions as necessary
  • Maintain processes to collect, organise and analyse information from a range of different sources to support team decision-making on wider infrastructure issues
  • Work closely to support colleagues on other administrative duties and wider infrastructure portfolio/policy issues as needed
  • Work as part of a small integrated team to shape the role of the cross-cutting infrastructure function as UKRI itself continues to develop. This includes contributing ideas to improve the way we work, drawing on good practice from across UKRI, other organisations or from international practice
  • Deputise for the Programme Portfolio Manager where appropriate
  • Review, edit and approve information submitted for publication on the team’s dedicated infrastructure discovery website – http://www.infraportal.co.uk/

The role reports to the Senior Infrastructure Landscape and Policy Manager. The primary location is listed as Swindon, but this can be discussed with the line manager as London and Harwell are also options. The team needs to work flexibly across many UKRI sites and occasional travel between locations will be necessary (mainly London, Swindon and Harwell but also occasional visits to key sites around the UK and possibly internationally). Flexible working practice is also supported and encouraged.


Organization Description


UK Research and Innovation is a new entity that brings together nine partners to create an independent organisation with a strong voice for research and innovation, and a vision to ensure the UK maintains its world-leading position in research and innovation. More information can be found at www.ukri.org.

The Science and Technology Facilities Council is a world-leading multi-disciplinary science organisation, and our goal is to deliver economic, societal, scientific and international benefits to the UK and its people – and more broadly to the world.

Shortlisting Criteria

Essential:

  • Qualified to GCSE standard or equivalent in English and Maths
  • Experience of communicating effectively with individuals from a range of backgrounds
  • Strong organisational and time management skills through an ability to prioritise tasks and manage multiple workloads and deadlines
  • Experience of working within a team and/or supporting team activities in order to achieve shared objectives
  • A proven ability to build effective working relationships with a diverse range of stakeholders, both within and outside of the organisation
  • A motivated self-starter, displaying a positive and proactive approach to problem-solving
  • Excellent attention to detail when recording and managing information in a variety of formats
  • Experience of organising and managing external events
  • Good IT skills, including the ability to use Microsoft Word, Excel and Outlook.

Desirable:

  • Familiarity with working across research councils and/or other funding bodies within research and innovation
  • PRINCE2 Foundation Level qualification or equivalent.

Interview Criteria

Essential:

  • Experience of communicating effectively with individuals from a range of backgrounds
  • Strong organisational and time management skills through an ability to prioritise tasks and manage multiple workloads and deadlines
  • Experience of working within a team and/or supporting team activities in order to achieve shared objectives
  • A proven ability to build effective working relationships with a diverse range of stakeholders, both within and outside of the organisation
  • A motivated self-starter, displaying a positive and proactive approach to problem-solving
  • Excellent attention to detail when recording and managing information in a variety of formats
  • Experience of organising and managing external events
  • An interest in learning about the breadth of UK capability with respect to research and innovation infrastructure.

UKRI supports research in areas that include animal health, agriculture and food security, and bioscience for health which includes research on animals, genetic modification and stem cell research. Whilst you may not have direct involvement in this type of research, you should consider whether this conflicts with your personal values or beliefs.

To enable us to hire the very best people we will conduct a full and comprehensive pre-employment check as an essential part of the recruitment process on all individuals that are offered a position with UKRI. This will include a security check and an extreme organisations affiliation check.

Polaris House is located next to Swindon Train Station and has excellent public transport links. Limited parking subject to waiting list.

Employee Benefits
UK Research and Innovation recognises and values employees as individuals and aims to provide a pay and reward package that motivates staff to the best of their ability. The reward and benefit package includes a flexible working scheme, an excellent Defined Benefit pension scheme, 30 days annual leave allowance and a number of other benefits.

Developing Talent
We are committed to developing employees in their roles throughout their career. Learning and development plans enable employees to continue their professional development through training and development opportunities such as e-learning, classroom training and on-the-job experiences. We encourage our employees to share their learning across teams and organisations.

Equal Opportunities
We strive to make decisions based on individual merit and ability. We welcome applications from all sections of the community and promote equality of opportunity in accordance with the Equality Act 2010. As holders of Disability Confident Employer status, we guarantee to interview all applicants with disabilities who meet the minimum criteria for the vacancy.

As this job does not fulfil the Home Office Code of Practice criterion for obtaining sponsored migrant worker status we will be unable to apply for sponsorship for anyone not eligible to work in the UK. At interview, all shortlisted candidates are required to bring with them identification documents and original documents that prove they hold or can obtain the right to work in the UK. You can check your eligibility here: https://www.gov.uk/check-uk-visa/y.

Online applications only. Please submit a covering letter and CV ensuring that the IRC reference is included in the filename description of each document uploaded. Please note that failure to address the above criteria or submitted without a covering letter may result in your application not being considered.

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