Organisation STFC
Organisation Detail Science and Technology Facilities Council
Reference Number IRC251199
Location Edinburgh See on Map
Salary £24777 - £26932
Date Posted 30 October 2019
Grade UKRI-Band C
Contract Type Open Ended
Hours Full Time
Closing Date 01 December 2019
Interview Date

Brief Description

Salary: £24,777 - £26,932 per annum
Grade: UKRI-C
Contract Type: Open-Ended
Hours: Full Time
Closing Date: 1st December 2019

Located at the Royal Observatory (Edinburgh), the UK Astronomy Technology Centre (UK ATC) is the UK national centre for the design and construction of world-leading instruments and systems for astronomy. As a science driven, professional engineering organisation, we employ state-of-the-art technology across all our products, including complex optical and infra-red detectors, vacuum-cryogenics, control electronics and software, for both astronomy and non-astronomy applications, in collaboration with academic and industrial partners around the world.

The instruments we produce are unique and technically challenging but must be easy to use and highly reliable in difficult environments, such as on high mountain top sites and in Space. Current major projects at the UK ATC include Harmoni and METIS for the E-ELT, MOONS for the VLT, MIRI for the JWST, ALMA, and the SKA.

Due to increasing workload, the UK ATC Project Management Group now seeks an experienced Project Assistant to help manage and control its project portfolio and to provide administrative support to the various internal/external staff involved. Working with other Project Assistants, and reporting to the Head of Project Management, you will be allocated to one or more projects where your duties will include:

  • Acting as Personal Assistant to one or more Project Managers
  • Coordinating and ensuring the efficient running of all project meetings, which will include managing the invitations, and recording the minutes and actions
  • Logistics for UK ATC staff at project meetings held in partner organisations
  • Communicating effectively to all project staff, using appropriate media including emails, written briefings and verbal communications
  • Assisting the Project Managers in monitoring their project progress and costs via the use of spread-sheets, project plans, and reports from the finance system
  • Tracking and progressing project action items, risk and fault logs, etc
  • Organising and preparing the paperwork for formal reviews and workshops
  • Configuration/document management; maintaining project files and ensuring accuracy and consistent quality across all project documentation and robust version control
  • Participating in project and office procurement and managing purchase orders in conjunction with SBS (Shared Business Services)
  • Providing administrative support to the Heads of Group
  • Sharing and covering other PA duties within the PM Group as required
  • You will be a proactive, reliable team player who is used to managing your own work and responsibilities with minimum supervision. Project work involves many people working collaboratively across various UK and International Institutes on multiple tasks. Therefore, good interpersonal skills and clear communication, as well as administrative and organisational efficiency, is needed to work effectively while managing conflicting needs in a busy office environment.

Organization Description

UK Research and Innovation is a new entity that brings together nine partners to create an independent organisation with a strong voice for research and innovation, and a vision to ensure the UK maintains its world-leading position in research and innovation. More information can be found at

The Science and Technology Facilities Council is a world-leading multi-disciplinary science organisation, and our goal is to deliver economic, societal, scientific and international benefits to the UK and its people – and more broadly to the world.

Shortlisting Criteria (S), Interview Criteria (I) or Both (S&I)


  • Minimum of 2 SQA Highers or equivalent, including English at Band 3/C or above (S)
  • Strong all round administrative and numeracy skills (S&I)
  • IT literate with familiarity with Microsoft Office packages (S)
  • Good communication skills (S&I)
  • Proactive, reliable, and personable team player (I)
  • Able to work well under pressure at times of tight deadlines (I)


  • Experience of working in a technical and/or academic environment (S)
  • Managing financial budgets (S&I)
  • Understanding of project management (I)
  • Experience of configuration management tools (e.g. Opentext, Livelink) (S).

UKRI supports research in areas that include animal health, agriculture and food security, and bioscience for health which includes research on animals, genetic modification and stem cell research. Whilst you may not have direct involvement in this type of research, you should consider whether this conflicts with your personal values or beliefs.

To enable us to hire the very best people we will conduct a full and comprehensive pre-employment check as an essential part of the recruitment process on all individuals that are offered a position with UKRI. This will include a security check and an extreme organisations affiliation check.

Employee Benefits
UK Research and Innovation recognises and values employees as individuals and aim to provide a pay and rewards package that motivates staff to perform to the best of their ability. The reward package includes a flexible working scheme, a Career Average Revalued Earnings pension scheme, 30 days annual leave allowance and a number of other benefits.

Developing Talent
We are committed to developing employees in their roles throughout their career. Learning and development plans enable employees to continue their professional development through training and development opportunities such as e-learning, classroom training and on-the-job experiences. We encourage our employees to share their learning across teams and organisations.

Equal Opportunities
We strive to make decisions based on individual merit and ability. We welcome applications from all sections of the community and promote equality of opportunity in accordance with the Equality Act 2010. As holders of Disability Confident Employer status, we guarantee to interview all applicants with disabilities who meet the minimum criteria for the vacancy.

As this job does not fulfil the Home Office Code of Practice criterion for obtaining sponsored migrant worker status we will be unable to apply for sponsorship for anyone not eligible to work in the UK. At interview, all shortlisted candidates are required to bring with them identification documents and original documents that prove they hold or can obtain the right to work in the UK. You can check your eligibility here:

Online applications only. Please submit a Covering Letter and CV ensuring that the IRC reference is included in the filename description of each document uploaded. Please note that failure to address the above criteria or submitted without a covering letter may result in your application not being considered.

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