Organisation STFC
Organisation Detail Science and Technology Facilities Council
Reference Number IRC247750
Location Didcot See on Map
Salary £24435 - £26500
Date Posted 04 January 2019
Grade RC-C
Contract Type Open Ended
Hours Full Time
Closing Date 23 January 2019
Interview Date

Brief Description

Salary: £24,435 to £26,560
Grade: UKRI-C
Contract Type: Open-Ended
Hours: Full Time
Closing Date: 23rd January 2019
Interview Date: 6th & 7th February 2019

The purpose of this role is to support the actions of STFC Innovations Ltd (SIL) which specialises in protection and exploitation of intellectual property arising from STFC’s National Laboratories.  The successful candidate will join the Innovation team and will be responsible for general licensing administration and secretarial duties for SIL and provide administrative support for the Innovation team Stage Gate process.  The role will also provide direct support to our venture capital fund, UK Innovation & Science Seed Fund (UKI2S), by processing investment transactions, supplier payments and act as a point of contact for Fund visitors.

The responsibilities and duties will include but not be limited to:

  • ensuring licensees meet the licence obligations and highlighting any discrepancies with the Innovation Process Manager
  • ensuring STFC Innovations Ltd (SIL) fulfils its responsibilities as the licensor
  • creating draft correspondence and other formal documents
  • working with local finance to issue invoices and distribute income
  • responding to queries from licensees and escalating if required
  • monitoring income and expenditure for royalties and patent costs
  • reconciling the financial systems with the IP system
  • being responsible for the payment of patent attorneys and all other goods and services as required
  • processing all payments for UKI2S including investments, suppliers and payroll
  • supporting the Innovation team with Stage Gate Governance by updating the SharePoint site after Stage Gate Review meetings, taking brief minutes of outcomes, and updating the risk register
  • maintaining electronic records and filing systems
  • organising and archiving paper records and hard copy filing systems
  • collating and updating statistics on the performance of the SIL portfolio (licences and spin-outs)
  • organising Board meetings (including but not limited to SIL and UKi2S) and teleconferences, including venues, travel, equipment and guest attendees
  • collating and circulating papers ahead of meetings and calls 
  • producing minutes, action lists and records of discussions and decisions
  • obtaining signatures for formal documents such as licences and patents
  • helping to identify process improvements and maintaining guidance and desk instructions
  • acting as the day to day point of contact for licencing administration and respond to all incoming correspondence (post, email, telephone)
  • greeting and assisting customers visiting with SIL, UKI2S and the Innovation team
  • part of the administrative support team assisting with innovation team procurements.

Organization Description

UK Research and Innovation is a new entity that brings together nine partners to create an independent organisation with a strong voice for research and innovation, and a vision to ensure the UK maintains its world-leading position in research and innovation. More information can be found at

The Science and Technology Facilities Council is a world-leading multi-disciplinary science organisation, and our goal is to deliver economic, societal, scientific and international benefits to the UK and its people – and more broadly to the world.

Shortlisting Criteria


  • excellent written English
  • can demonstrate practical skills and knowledge for record keeping and document management
  • working knowledge of Information Governance including Data Protection, Freedom of Information, and some basic understanding of GDPR
  • previous experience as an office administrator, office assistant or another relevant role
  • demonstrated ability to use or be very quick to learn customised databases
  • proficient with Microsoft Office suite including SharePoint
  • have a high degree of attention to detail and accuracy
  • proven to be an effective team member and able to work collaboratively
  • grade B or above in GSCE (or equivalent) Maths & English
  • be able to travel occasionally for meetings.


  • experience in contracts/legal capacity
  • experience of bookkeeping, financial reporting and/or budget management
  • experience using IP Management Software (such as Inteum, IPfolio, myIP).

Interview Criteria


  • excellent spoken English
  • excellent organisational skills, with the ability to prioritise and handle multiple tasks simultaneously and ensure timely completion
  • working knowledge of Information Governance including Data Protection, Freedom of Information, and some basic understanding of GDPR
  • proven to be an effective team member and able to work collaboratively
  • be confident, flexible and able to self-motivate
  • willingness to learn but prepared to ask questions.


  • firm understanding of contractual, legal terms and contract formation
  • ability to interpret legal contracts, terms and conditions and the business implications.

UKRI supports research in areas that include animal health, agriculture and food security, and bioscience for health which includes research on animals, genetic modification and stem cell research. Whilst you may not have direct involvement in this type of research, you should consider whether this conflicts with your personal values or beliefs.

To enable us to hire the very best people we will conduct a full and comprehensive pre-employment check as an essential part of the recruitment process on all individuals that are offered a position with UKRI. This will include a security check and an extreme organisations affiliation check.

Employee Benefits

UK Research and Innovation recognises and values employees as individuals and aim to provide a pay and rewards package that motivates staff to perform to the best of their ability. The reward package includes a flexible working scheme, a Career Average Revalued Earnings pension scheme, 30 days annual leave allowance and a number of other benefits.

Developing Talent

We are committed to developing employees in their roles throughout their career. Learning and development plans enable employees to continue their professional development through training and development opportunities such as e-learning, classroom training and on-the-job experiences. We encourage our employees to share their learning across teams and organisations.

Equal Opportunities

We strive to make decisions based on individual merit and ability. We welcome applications from all sections of the community and promote equality of opportunity in accordance with the Equality Act 2010. As holders of Disability Confident Employer status, we guarantee to interview all applicants with disabilities who meet the minimum criteria for the vacancy.

As this job does not fulfil the Home Office Code of Practice criterion for obtaining sponsored migrant worker status we will be unable to apply for sponsorship for anyone not eligible to work in the UK.  


At interview, all shortlisted candidates are required to bring with them identification documents and original documents that prove they hold or can obtain the right to work in the UK. You can check your eligibility here:


Online applications only. Please submit a covering letter and CV ensuring that the IRC reference is included in the filename description of each document uploaded. Please note that failure to address the above criteria or submitted without a covering letter may result in your application not being considered.


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