Organisation UK SBS
Organisation Detail UK Shared Business Services Ltd
Reference Number IRC243102
Location Swindon See on Map
Salary £22238 - £22238
Date Posted 01 March 2018
Grade UK SBS-C
Contract Type Open Ended
Hours Full Time
Closing Date 30 March 2018
Interview Date

Brief Description

Salary: £22,238
Grade: C
Contract Type: Open-Ended
Location: Swindon or Newport
Hours: Full Time
Closing Date: 30th March 2018

Under the direction of the Procurement Management team you will provide professional direction to the Purchasing community and manage Supplier/Category agreements on behalf of and with support from the Partner Organisations.

Within this role you will:

  • provide sourcing services for purchases up to £100K
  • prepare pre-tender and tender documents
  • guide and support our partners purchasing and non-purchasing community in the use of e-procurement tools
  • adhere to Government regulations regarding the advertising and publishing of opportunities via the Contract Finder tool and other initiatives
  • support your team to meet targets for procurement savings
  • ensure a quality service to our partners within SLA's for sourcing activities
  • ad-hoc and routine reporting as directed by the Category Manager or Category Specialist
  • maintain the policies and procedures for the Procurement teams, including recent Government requirements and initiatives
  • ensure that the defined best practice procurement processes and policies are followed to deliver maximum use of UK SBS systems and processes and optimise savings opportunities through:
    • lines of communication with operational organisation to keep them appraised of relevant information and progress with projects
    • use of automation to control end to end purchasing process; agreeing objectives with key stakeholders throughout the Partner Organisations
    • needs analysis, market appraisal, competitive sourcing, supplier base consolidation, ethical contract practices etc.
  • manage requisitions of multiple values within the team
  • support and promote the use of defined best practice procurement processes and policies through electronic means across the wider Procurement community
  • manage the administration of Service Requests relating to electronic procurement process, meeting SLAs agreed with the Partner Organisations
  • aid Category Specialists and Category Managers with end to end procurement processes.

Organization Description

The UK Shared Business Services Ltd (UK SBS) is an organisation whose purpose is to support their clients by allowing them focus their resources on doing what they do best; we do this by providing the following range of professional business services to our clients:
  • Human Resources & Payroll
  • Finance
  • Procurement
  • Information Technology

Our clients include the UK’s seven Research Councils (RCUK), the Department of Business Innovation and Skills (BEIS) and Partner Organisations.

At UK SBS, service excellence means more than completing transactions; the organisation has been set up to deliver added value for our clients. This means our people make a big contribution to the value we offer through specialist knowledge and high standards of service.

Shortlisting criteria:


  • 5 GCSEs grade C and above, including English and Maths
  • eligible for and willing to study for CIPS membership
  • knowledge of purchasing tools and techniques
  • proven ability to communicate verbally and written with a wide range of internal and external customers
  • proven ability to focus on value for customers
  • good analytical skills
  • good team-working skills
  • self-motivated
  • ability to perform under pressure.


  • experience of electronic purchasing platforms
  • knowledge of use and implementation of electronic purchasing systems
  • sound knowledge of UK and EU Contract Law
  • highly literate in Microsoft Office products; able to analyse using spreadsheets, produce reports using word and compile PowerPoint presentations.

UK SBS offers a competitive salary, defined pension scheme and 28 days annual leave rising to 30 days after 2 years of service. Additional benefits include lifestyle and health care benefits, childcare vouchers, season ticket loans and possible learning and development opportunities.

UK SBS is an equal opportunities employer and welcomes applications from all sections of the community. We would like to see the number of people with disabilities and those from ethnic minorities increase as a proportion of our workforce and so their applications are particularly welcome. At UK SBS, we value the diversity of our employees and strive to make decisions based on individual merit and ability.

Applications will be reviewed and interviewed on an on-going basis. We reserve the right to close this vacancy early and so early applications are encouraged.

Only online applications will be accepted and should be submitted in the form of an up-to-date c.v. and covering letter (ensuring that the IRC reference is included in the file name description of each document uploaded), which clearly outlines why you are applying for this post and how you meet the criteria described in this advertisement. Please note that applications submitted without a covering letter, or which fail to address these points, may not be considered further.

Applicants who would like to receive this advert in an alternative format (e.g. large print, Braille, audio or hard copy), or who are unable to apply online should contact us by telephone on 01793 867000. Please quote the appropriate reference number when calling.